Digitalization, DMS with workflows and integration with ERP
Allium implemented a document management system that enables a unified receipt of all shipment types. When company emails are received automatically by the system, the mail is scanned and digitalized documents are saved in the system together with their metadata, which is extracted using zone OCR functions. The processing of main document types is controlled by workflows, which ensure the process flows in a structured and standardized manner. The system can also send users email notifications or escalate a potential problem in case of inactivity. The workflow which controls the processing of received invoices creates a new invoice header in the ERP system and exchanges other related information with the ERP during certain workflow states. The resulting system contains a central register of all company documents, provides fast
search functions, and handles the receiving and dispatching of all shipment types as well as input document digitalization.